Privacy Policy

Who we arePrivacy Policy

Last Updated: 21 September 2026

Vallalar Sangam (“we”, “our”, or “us”) operates the Vallalar Sangam website at https://www.vallalarsangam.org and the associated Android application (“App”).

Our platform is intended to connect Vallalar Sangams, research institutes, educational institutions, old age and children’s homes, other institutions, and devotees across Tamil Nadu, India, and worldwide.

We respect your privacy and are committed to protecting the personal information that you provide while using our website and mobile application.

1. Information We Collect

Depending on how you use our website or App, we may collect information that you voluntarily provide, including:

A. Registration Information

When a Sangam or institution registers with our platform, we may collect information such as:

Sangam or institution name
Institution type
Name of contact person or authorised representative
Address
City, district, state and country
Mobile/telephone number
Email address
Website or social media information
Sangam/institution description
Officer or representative details
Event information
Gallery/photos
Requirements or announcements
Other information submitted through registration or profile forms

B. Profile Management

Registrations submitted for Sangams, institutions, and other organisations are reviewed and managed by our administrative team. Registrants do not currently receive individual login credentials to directly access or edit their published profile.

If a registrant needs to update, correct, or remove previously submitted information, they may contact us using the details in Section 14, and our team will action such requests after taking reasonable steps to verify that the request comes from an authorised representative of the relevant Sangam or institution.

If Vallalar Sangam introduces self-service manager accounts in the future, this Privacy Policy will be updated accordingly before such a feature becomes available.

C. Public Profile Information

Information submitted for publication may appear on the Vallalar Sangam public directory.

This may include:

Sangam/institution name
Address/location
Contact details
Officers or representatives
Events
Photos/gallery
Announcements and requirements
Other information intentionally submitted for public display

Please do not submit confidential or sensitive information that you do not want to be publicly displayed.

D. Contact and Enquiry Information

If you contact us through email, registration forms, enquiry forms, or other communication channels, we may collect the information you provide so that we can respond to your enquiry.

2. Information Collected Automatically

When you access our website or App, certain technical information may be collected automatically by our hosting, security, analytics, or other service providers.

This information may include:

IP address
Browser or device type
Operating system
Pages or screens visited
Date and time of access
Basic technical and diagnostic information
Information required to maintain website and application security

We use such information primarily for security, troubleshooting, performance, and improving our services.

3. How We Use Your Information

We may use information collected through the website and App to:

Process Sangam and institution registrations
Review and approve registrations
Create and maintain public Sangam profiles
Provide directory and search functionality
Process update, correction, or removal requests for existing Sangam or institution profiles when submitted by an authorised representative
Display events, galleries, announcements and requirements
Respond to enquiries and support requests
Communicate important service-related information
Maintain website and App security
Detect and prevent misuse, fraud, or unauthorised access
Improve the website and App
Maintain records necessary for administration and legal compliance

4. Publicly Available Information

Vallalar Sangam is designed to provide a directory of Sangams and related institutions.

Information that you or an authorised representative intentionally submit for publication may become publicly accessible through the website or App.

Before submitting information, please ensure that you have the necessary permission to publish information relating to other individuals, including photographs, officer details, telephone numbers, or other contact information.

5. Photos, Images and Media

If you upload photographs, event images, logos, videos, or other media to a Sangam or institution profile, you represent that you have the appropriate rights or permission to submit that material.

We may display submitted media on the website and App as part of the relevant Sangam or institution profile, event, gallery, or announcement.

6. Donations and Bank Information

Some verified Sangam profiles may display bank or donation-related information.

Vallalar Sangam may provide a platform for displaying donation information submitted by Sangams or institutions. Unless explicitly stated otherwise, Vallalar Sangam does not act as the recipient or custodian of donations made directly to an independently operated Sangam or institution.

Users should independently verify the identity and payment details of a recipient before making a donation.

We do not request your bank password, ATM PIN, UPI PIN, OTP, or similar confidential banking credentials.

7. Cookies and Similar Technologies

Our website or service providers may use cookies or similar technologies for purposes such as:

Maintaining sessions and login functionality
Security
Website performance
Understanding website usage
Improving user experience

You may be able to control cookies through your browser settings. Disabling certain cookies may affect some website functionality.

8. Third-Party Services

Our website or App may use third-party services such as hosting providers, analytics services, maps, video platforms, payment services, communication services, or other technology providers.

These third parties may process information according to their own privacy policies and terms.

We encourage users to review the privacy policies of third-party services when using features that depend on them.

9. Data Security

We take reasonable technical and organisational measures to protect information against unauthorised access, alteration, disclosure, misuse, or destruction.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. Therefore, we cannot guarantee absolute security of information transmitted through the internet.

10. Data Retention

We retain information for as long as reasonably necessary to provide our services, maintain records, operate the directory, resolve disputes, comply with legal obligations, and protect our legitimate interests.

When information is no longer required, we may delete, anonymise, or otherwise dispose of it in accordance with applicable requirements.

11. Your Rights and Requests

Depending on applicable law, you may request to:

Access information associated with a Sangam or institution profile you submitted
Correct inaccurate information
Update your Sangam or institution information
Request deletion of information where applicable
Request removal or correction of publicly displayed information
Withdraw information that you previously submitted, subject to applicable legal and operational requirements

For requests relating to a Sangam profile, we may need to verify that you are authorised to make the request.

12. Children’s Privacy

The Vallalar Sangam website and App are not specifically directed toward children.

We do not knowingly request personal information from children for independent account creation without appropriate authorisation.

If you believe that a child has provided personal information to us without appropriate consent or authorisation, please contact us so that we can review the matter and take appropriate action.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or privacy practices.

Any updated Privacy Policy will be published on this page with a revised “Last Updated” date.

We encourage users to review this Privacy Policy periodically.

14. Contact Us

If you have questions, concerns, correction requests, deletion requests, or other privacy-related enquiries, please contact us:

Vallalar Sangam

Website: https://www.vallalarsangam.org

Email: vallalarsangam2.0@gmail.com

For Sangam registrations and profile-related enquiries, please use the registration and contact facilities provided on the website.